Questions and Answers for Travel Arrangements and Reimbursements
Questions:
Question:
How do I make my hotel reservations?
Answer:
You should contact the Marriott Wardman Park Hotel directly at 1-800-266-9432
to make your reservation for the conference.
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Questions:
If I have a question or issue related to my hotel reservation, who
can I contact?
Answer:
For assistance related to the hotel you can contact Mr. James Flouhouse,
at 202-408-8080.
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Question:
How do I obtain my airline or train ticket?
Answer:
By contacting ESI Travel, our designated travel group. Airline and
train tickets will be paid for by the White House Conference on
Aging following the guidelines outlined here.
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Question:
I am driving to the Conference. Will these costs be reimbursed?
Answer:
Yes. Mileage costs at $.485/per mile plus parking will be reimbursed
to delegates arriving by automobile.
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Question:
Once I arrive in Washington DC for the Conference, how do I get
from the airport or train station to the hotel site? Will I be reimbursed
for ground transportation?
Answer:
Delegates should select their own ground transportation to/from
the airport from the options on this Web site available
by clicking here. Delegates will be eligible for reimbursement
for their ground transportation.
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Question:
How do I request ground transportation reimbursement?
Answer:
All delegates will receive, in advance, a reimbursement form and
instructions for requesting their reimbursement.
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Question:
When do I submit my reimbursement request and when can I expect
payment?
Answer:
Delegates will have 30 days to submit their reimbursement request.
A reimbursement check will be mailed to the delegate within 10 business
days following the receipt of a fully completed (with documentation
as outlined in the instructions) form.
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